After taking advantage of our free venue finding you may require the next stage of organisation, there will usually be a charge for our extra time and each contract is different.  If you’d like a sample contract to view, get in touch

1. You may need name badges printed, or rooming lists drawn up.  
2. You may want to have a key person on location to help out with the running of your event, or to supervise AV set up or timings of catering.
3. We offer a translation service in 4 European languages.
4. You may wish us to conduct a survey of participants at the close of your event.
5. Perhaps we can assist with ground arrangements, or transporting your delegates or their spouses on a tour of the local area.

Whatever you are hoping to get out of your conference, we are here to make is easier for you.

Overseas Conference & Incentive Placement

As for the UK, we have comprehensive catalogues and databases of worldwide properties which would offer you the services you require for your function.

We also have close links with a number of Hotel Groups, Foreign Tourist Boards and Convention Bureaux.  In most worldwide cities we have knowledge of Destination Management Companies (DMC’s) who will work with us on your land arrangements and logistics.

Within mandalay we speak and write French, Spanish, German and Italian, so you don’t have to!

We will also provide quotes for you in both the local currency and with a Sterling conversion, indicating local tax rates, for your convenience.  We can help you reclaim tax in certain countries.

Again, there is no charge to you for using our services, as in most cases we are remunerated by the venue itself for our introduction of clients.

Should your event require a personal site inspection by you, we can accompany you and help point out things you may not have considered in terms of selecting the best venue for your conference or meeting.  We arrange this at vastly reduced rates and most of our properties will refund the cost if your event confirms.